Frequently Asked Questions
|How to register Read2Record:
How to load scripts: (video here)
How to import scripts in other languages (UNICODE):
How to make changes to text appearance: (video here)
How to create “Segments” of a long script or slides: (video here)
How to start “Running Numbers” at a different number:
How to choose where my files will be saved:
How to record an MP3 copy of each WAV file:
How to access your audio files:
How to SAVE and LOAD sessions: (video here)
How to “Stitch” audio (and what does this mean?):
How to record alternate versions of the same text: (video here)
How to Cut and Paste text: (video here)
How to Use Auto Advance:
How to Import Excel Files:
How to Include Your Own Audio Editor in Read2Record:
How to stop flashing RECORDING light:
How to quickly move through segments:
How to Punch And Roll: (video here)
How to add Silence Padding
Windows 8 Issues:
to register Read2Record:
To register Read2Record, click the REGISTER button at the bottom of the screen. This will bring up a dialog box. Press COPY ID to save your unique computer ID to the clipboard. Send an email registration request to email@example.com and include the ID NUMBER. Your registration key will be sent back by return email shortly afterward. Open the email sent back to you and SAVE the attached registration key file to a location on your hard drive. Again open the REGISTER dialog box, and use the BROWSE button to locate your registration key file. When located, press the APPLY button and your program will be registered.
How to load scripts:
Read2Record can import several types of documents. WORD, Open Office, Plain Text, Excel and PowerPoint. (PowerPoint presentations will be converted to WORD documents first). Select LOAD SCRIPT from the top menu. A file system dialog will appear. Find your document and press OPEN. Some documents will take longer than others to import. If you find that the document shows a series of (???????-???), chances are the document contains UNICODE character sets. (Languages other than English). If this happens, select OTHER at the top of the screen and import the script again. Word scripts that are in a table format (slide number in one column and text in another) will import and automatically parse the data into filename and text. You will not have to assign filenames or highlight text segments. See FORMATTING DOCUMENTS FOR IMPORT to see how to construct or modify WORD table documents so that they import correctly.
import scripts in other languages (UNICODE):
If you try to import scripts which contain non-standard English character sets, you will likely see something like (??????) in the text window. To attempt to import such material, click the OTHER radio button at the top of the screen and try importing again. These scripts can be segmented just like English character set scripts.
to make changes to text appearance:
Read2Record offers several methods by which the appearance of the text in the copy window can be adjusted to make reading easier. To change the FONT STYLE and SIZE, go to TEXT PREFRENCES in the top menu to bring up the TEXT OPTIONS dialog box. Click FONT to choose font STYLE and SIZE. To adjust the interline spacing, use the arrow keys on either side of ADJUST LINE SPACE IN WINDOW. (this action will change the font size in UNICODE documents). To adjust the window width, use the arrow keys on either side of ADJUST SCRIPT WIDTH IN WINDOW.
to create “Segments” of a long script or slides:
In many cases, breaking a long script up into “bite sized” pieces is preferred. This way individual attention can be given to smaller segments as in the case of audio books or long corporate reads. To do this, import the text as you normally would. In the SLIDE / FILENAME box, enter a short two or three letter reference to this set of slides. For example, if the script is for Great Blinds, you might enter “GB” here. Just something to remind you of what this set of audio tracks pertains to. Read2Record will then append a running number and if needed, a version letter to your reference. There are two ways to do the next step. The first one is fast and easy, and the second one is faster and easier. First way.. highlight the first section of text you want to designate as the first segment of audio. Start at the end of the text and highlight up to the beginning. Hold the left mouse button down and drag to the top. Release the mouse button and the section of text should be colored. Now click on the NEXT button. The text you have selected will disappear and the remaining text will scroll up. Now highlight the next section of text and press NEXT again. Repeat these steps until all of the text is selected and assigned a segment number.
Another (and faster) way to create segments is to hold down the SHIFT key. Then place your mouse pointer right after the LAST LETTER of the LAST LINE to be segmented. Keeping the SHIFT KEY depressed, click the RIGHT MOUSE BUTTON. This is essentially the same as pressing NEXT, but makes quicker work of the process.
Now press PREVIOUS until you are at the first segment. Now you can begin recording your segments. If you like, you can “stitch” together all of the segments later to form one large audio file. (See How to “Stitch” audio (and what does this mean?))
to start “Running Numbers” at a different number:
The running numbers are consecutive numbers assigned to each segment by Read2Record. However, these numbers can start from any point. To change the running number starting number, just change what appears in the RUNNING NO window. Read2Record will then continue numbering from that point on consecutively. This might be helpful if your current audio tracks are a continuation of a previous set.
to choose where my files will be saved:
To keep all of your audio content organized, you should have a separate directory for each individual project. To select a destination directory for your files, choose FILE SAVE DIRECTORY from the top menu bar. A dialog box will appear with your computer’s file system displayed. Locate the directory and folder in which you want to save your files. If you want to create a new folder, you can do so here as well.
to make changes to audio settings:
Read2Record outputs both WAV and MP3 audio files. Settings to both can be found by clicking the AUDIO PREFRENCES button from the top menu. Choose MP3 OPTIONS to select a bit rate and MONO or STEREO output. Choose WAV OPTIONS to select WAV audio output choices.
How to record an MP3 copy of each WAV file:
Read2Record can optionally record an MP3 version of each audio file at the same time it creates a WAV version. This saves time and effort in batching or making additional MP3 copies. To have Read2Record create MP3 files, just click on the checkbox marked CREATE MP3 at the top of the screen.
How to access your audio files:
You can open the destination file directory, by choosing BROWSE FILES from the top menu.
to SAVE and LOAD sessions:
You can stop anytime during a recording session and save your work. Just choose SESSIONS on the top menu bar and choose SAVE SESSION. Name your session and save it to the directory of your choice (it is good practice to save sessions to the same folder into which you are placing your audio files). To load a previously saved session, choose SESSIONS from the top menu. Then choose LOAD SESSION. Locate the session file and open it.
to “Stitch” audio (and what does this mean?):
In some cases you may want to produce individual audio files (ie: breaking up a long form read into “bite sized” chunks) and afterword, combine them all into one large file. In other words, “Stitch” them together. To do this, choose STITCH from the top menu. Now locate the first file you want to stitch (the first file you want to appear in your combined audio file). When the desired script for that file appears in the window, press ADD THIS on the stitch window. The audio filename will appear in the window. To select an alternate version of a segment, choose the version letter from the version drop down. Now find the next audio script and again press ADD THIS. Continue in this manner until all the files you want to “stitch” are in the stitch window. You can remove a filename by highlighting it and clicking REMOVE. You can re-order the filenames by pressing the “X” key on your keyboard, and then clicking on the filename you want to move with your left mouse button and then dragging to the position in the list where you want to drop it. To clear all filenames press the CLEAR button. To close the window, press CLOSE.
NOTE: an MP3 copy of the “stitch” will automatically be made, only if the CREATE MP3 checkbox is checked.
How to record alternate versions of the same text:
As many as 26 alternate versions of any text segment can be recorded (A-Z). To record an alternate version of any text, click the plus sign (+) under the word VERSION near the file name and running number. This will add a version letter to the version window. Simply re-record the text with this letter in the window. If you desire another version, click the plus sign again and create a new version letter. To playback any particular version, select the version letter from the version drop down and then play that version.
How to Cut and Paste text:
Read2Record provides for cutting text from a document source and pasting it in to the text window. It can come from just about any text source, but let’s use an email for example. Let’s suppose you get a script for a radio spot and it comes in the body of an email. Just highlight the text, use control-C to capture the text to the clipboard. Then do a right mouse click inside the text window on Read2Record. A small dialog will pop up that says “Paste From Clipboard”. Choose OK and wait until the dialog disappears. Your text will now be in the text window. Now, assign a preface (or beginning designation) for this recording. At this point you can read the whole script as one file, or break the script up into segments. There are two ways to divide the script into segments. One is to highlight a portion of the text, and then press NEXT. The highlighted portion will be assigned to the first filename and number, and then disappear, leaving the remainder of the text. Do this for each segment you want to create. Highlight and press NEXT. The other (and faster) way to create segments is to highlight the text to be segmented, hold down the SHIFT key, and press the RIGHT MOUSE BUTTON. This is essentially the same as pressing NEXT, but makes quicker work of the process.
NOTE: This technique may or may not work on a Windows 8 computer.
How to Import Excel Files:
Read2Record can easily import scripts which come to you as Excel files. In order to import Excel scripts, the first column must be the segment, slide or filename and the remaining columns will either be script content or instructions for the read. Go to LOAD SCRIPT and find the Excel file you want to import. An information box will appear asking you “how many columns to the right of the first column you want to include in your text”. If we look at our example spreadsheet, we see that to the right of the first column, there is one with the main copy, and then some instructions for our read. Well, we certainly want the copy column (which is one column to the right of the first one), and we probably want to see the instructions while we’re reading so that means we want the next two columns as well. Those would be two and three to the right of the first column. Our answer therefor would be 3. Press OK and then you’ll see an information box asking you to supply the number of the worksheets within the spreadsheet you want to import. A list of available worksheets are shown. Choose the number of the one you want and press OK.
Include Your Own Audio Editor in Read2Record:
In addition to the internal audio editor which is included in the program, you are provided with the ability to have Read2Record choose your external editor as the one which is used when EDIT is clicked on the main page. To set your editor as the default editor, click on EDITOR on the top menu. Then click on CUSTOM EDITOR. You will be presented with a text box. Type in the path to your editor, including the executable itself. One quick way to find the path, is to RIGHT CLICK the icon on your desktop, which launches the editor. Then click on PROPERTIES. You should see the path to your editor’s executable. Put this path in the text box. Then press OK. This path will be saved and used whenever the CUSTOM EDITOR choice is checked in the EDITOR drop down.
Using Auto Advance:
Auto advance helps to “speed up” the recording process. Suppose you have a script composed of many very short or one-word recordings. Being able to move through them rapidly with as few mouse clicks as possible will be a plus. If you check AUTO ADVNC the script will be advanced to the next segment as soon as you press STOP. This removes the necessity to click on NEXT after every recording.
Windows 8 issues:
Read2Record utilizes reading and writing to the program’s installation directory. New security measures in Windows 8 (generally a good thing) will impede if not prevent Read2Record from running on your computer. This problem results in an error #5 on the screen. In most cases, we have seen this problem solved, by extending the rights and privileges for reading and writing on the installation folder. For those of your who are comfortable doing this yourself, there is a tutorial at:
(be sure to grab the entire URL line above)
For those of you not comfortable doing this, I can make myself available for a screen –sharing session via Teamviewer, to make this adjustment for you. It doesn’t take long and will not impact the security of your system.
How to Punch and Roll:
Possibly the greatest feature of Read2Record, is Punch and Roll.
Punch and Roll is an industry term meaning electronic editing on-the-fly, and when used with Read2Record, can probably save you up to 80% of your editing time. Here’s how it works.
Previously, if you were doing a read, like this one for example, and made a mistake, you had two choices. Go back to the beginning and do the whole piece again, or mark it, pick up before the mistake and read the line again. Then open your editor, find the mistake spot, remove the mistake and insert the correction. You might have a different set of steps, but essentially there was considerable time and effort involved.
But with Read2Record’s Punch And Roll feature, you don’t have to do any of that.
The way Punch and Roll works is, you pick a spot in your read before the mistake and where there is a logical and normal break (ie: between phrases or after a period). You read along with yourself up to that point, click PUNCH and overwrite your previous mistake with a new version. So how do you select that “magic spot”? You want to pick a spot where you would expect to hear a slight pause. Someplace where there’s room to “punch in”.
Explaining how this feature works in words is far more complicated than watching it done. So we’ve provided a video to illustrate just how to do it. Please watch it for all the details.
How to stop flashing RECORDING light:
Some users have suggested that the flashing RECORDING light is distracting..
To make the light stop flashing, just RIGHT CLICK on the light area. Then click NO on the dialog that appears. To turn the light back on, click YES.
How to quickly advance through segments:
If you have many text segments and need to either return to the beginning of the set, or move quickly to other parts of the set, you can do so my holding down the PREV or NEXT buttons. The segments will slowly start cycling toward the beginning or the end (depending on which button you are holding down) and then start to move more quickly.
use the BATCH feature:
How to pad files with silence:
This utility’s purpose is to batch process the adding of silence to the beginning and/or end of audio segments. Access the Silence Padding Utility by clicking on BATCH on the top most menu and then on Silence Padding.
Click on ADD FILES and use the dialog to locate the files you want to process. Hold down the SHIFT KEY to add a group of files.
Select a file on the list and press CLEAR SELECTED to delete any filename. Press CLEAR LIST to empty all entries.
Using the LOCATE DESTINATION DIRECTORY button, navigate to the desired location on your drive where you want the processed files to appear.
Choose the amount of padding you wish to have added to the beginning and / end of the files by highlighting the appropriate choice.
Press PROCESS to begin processing.
Click on CLOSE to end processing.
SPECIAL NOTE: This utility uses a “sensing” mechanism to determine where your audio starts and ends. Regrettably, it can be fooled. Let’s suppose your audio ends and then has 2 seconds of silence and then a pop or mouse click. The utility will “think” your audio ended at the pop or click. Similarly, if you have a rather high noise level, some background noise or anything other than complete silence, the utility may interpret any of those as actual audio and pad silence following the artifact. While the utility works most of the time, in some cases it may not work quite as expected.